Executive Assistant, OB/GYN Administration

Job Description

This position will manage daily calendars, coordinate internal meetings, plan departmental events and manage departmental projects in the Chair's office. This person will act as a liaison between corporate offices/hospital administration offices and the departments of external entities, board(s) of trustees, committee members, and all related external contacts.

Responsibilities

Coordinates administrative responsibilities for the Chair and Executive Vice Chair of the Department.
  • Scheduling appointments and meetings, making travel arrangements, setting up special events, buffering complaints and problems, and screening telephone calls and visitors. Attends meetings (as requested).
  • Assistant is required to make decisions based on independent judgment. Assistant has access to highly confidential material and information on a daily basis.
  • Transcribes dictation relating to correspondence, reports, schedules and records. Attends meetings as requested to record minutes and distribute same. Composes and types letters, forms, memos and reports. Receives, opens and sorts mail noting items of special importance.
  • Maintains smooth flow of paperwork such as budgets, financial reports, surveys, objectives, pay records, files, confidential files and manuals, etc.
  • Other related duties as required or directed.


Qualifications

Education & Experience:

Education: High School diploma or GED required. Associate Degree preferred.

Experience: Five years of health care related experience preferred.