Executive Secretary, Radiology

Job Description

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.

Responsibilities

DUTIES AND RESPONSIBILITIES:
  • Scheduling meetings
  • Routing phone calls
  • Typing correspondence
  • Credentialing flow
  • Certifications/licenses up to date;
  • Order food for meetings
  • Order supplies for providers (lab coats, leads, Rx pads, etc.)
  • Handling clinical calls (Epic notes, routing)
  • Talking with patients to schedule or to answer questions
  • Setting up for conferences (2-3x weekly)
  • Serving as proxy for Interventional Radiologists (IR) providers to ascertain who needs IR assistance
  • Taking notes and routing to clinical staff to schedule
  • Facilitate new conferences (Vascular Access)
  • Interdisciplinary coordination (Transplant, Nephrology, Surgery)
  • Attending Section Meetings and APP meetings, recording minutes, distributing reports
  • Enter IS&T Help desk requests for IR clinic and department staff as well as providers
  • Administrative assistance for APPs
  • Coordination of calendars with clinical staff - weekly update of conflicts and more often as needed
  • Evaluate Snap Boards in Epic to document access, triage and service issues (daily)
  • Attend IS&T meetings and conference calls as needed
  • Enter smart phrases in PowerScribe 360
  • Complete application for CCHMC
  • Schedule department photo
  • Vein clinic scheduling issues and mock Amion schedules
  • Monitor vein clinic scheduling/patient load
  • Phone tree and after-hours call issues
  • Other duties assigned


Qualifications

Education and Experience:

Education:
  • High School Diploma or GED required
  • Associate Degree and/or the equivalent in education and experience in a related field preferred

Experience:
  • Minimum two years experience in data base management with proficiency in Excel, Word, and PowerPoint.

Required Skills and Knowledge:
  • Personal computer proficiency and 2 years word processing experience required
  • Proficiency in MS Office (Excel, Word, PowerPoint) and knowledge of Access.
  • Experience with project processes and planning preferred.
  • Proven track record of problem solving skills with positive outcomes.
  • Excellent communication and customer service skills