GME Program Coordinator, Family Physicians

Job Description

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.

Coordinate the new Family Medicine Residency program at West Chester Hospital in conjunction with Family Medicine Residency Program Director; maintain compliance with all ACGME accredited Resident Program regulations and providing full support to the Family Medicine Residency Program Director.


  • Responsibility for receiving and maintaining Family Medicine Residency applications, communicating with interested applicants about the application process, setting up candidate ' s interview dates and itineraries for visit.
  • Initiating all the hiring paperwork for the accepted residents to include all HR documents and working with the Hospital GME Office and HR Offices.
  • Oversee processing of all graduating resident's paperwork.
  • Preparation of annual contracts for residents, processing all licensing, privileging, script pads, badges, keys, pagers, Computer Access training as well as organizing orientation schedules with GME, DOM, the Division, and VA.
  • Working within the program to compile, organize, and maintain resident related schedules to include: call schedule, conference schedule, procedure log, clinic and rotation schedules, and evaluations.
  • Assuring that ACGME guidelines are met for accreditation purposes.
  • Entering and maintaining AMION for both attending and resident schedules.
  • Facilitate quarterly residency evaluation committee meetings, quarterly residency research committee meetings and semi-annual evaluations.
  • Attendance at the monthly Program Coordinator and Program Director meetings held by the GME office.
  • Working with physicians for call and clinic coverage due to schedule changes.
  • Working with residency program director in preparation for upcoming Accreditation Site Visits for the Department, Division. This involves adherence to program guidelines and regulations. Updating all residency program documents to include: curriculum, rotation schedules, call schedules, goals and objectives of the training program.
  • Provide full support to the Residency Director including calendars maintenance, travel arrangements, filing, conference calls, scheduling meetings, website updates, assist in the faculty recruitment process and any other duties that may be needed.
  • Responsible for organizing bi-monthly faculty meetings, annual faculty retreats and annual resident retreats.
  • Perform other duties as assigned.


  • High School Diploma or GED required. Associate degree preferred.

  • A minimum of three years program management experience preferred.