Manager, Materials Management

Job Description

Mgr- Materials Management
Location: West Chester, Ohio
Department: UCH-231201-Materials Distribution
Hours: Full time - Onsite
Shift: First Shift

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.

The primary purpose of the Materials Manager is to manage all Supply Chain related functions and staff at the manager's respective site. This includes, but not limited to, receiving and delivery, inventory management, central service (including linen), point-of-use stocking, mail distribution, and project management. The manager will act as the primary onsite Supply Chain representative to the facility and connect any clinical/site needs to the appropriate Supply Chain resource at corporate.

Responsibilities

Inventory Management

Establishes and maintains inventory levels in accordance with set standards and in coordination with hospital departments; calculates par level, determines stocking process, and monitors both for efficient supply.

Manages staff to ensure all supply responsibilities are conducted according to procedure and completed within the proper time frame.

Reviews all supply locations regularly: ensures cleanliness, orderliness, proper rotation and maintenance of assigned par levels.

Enforces 5S standards Communicates material issues/concerns to appropriate personnel in a positive manner. Works closely with department managers to control inventory expenses. Assists in justifying supply expense variances with departments.

Participates in Value Analysis process to ensure new products follow the appropriate product flow and helps communicate process to department managers.

Executes internal logistics of product trials approved through VA and collaborates with clinical staff during trials. Maintains inventory management system/technology in collaboration with MMIS vendor to ensure proper functionality and standard work is followed.

Manages inventory using real-time metrics/dashboards/reports generated from the MMIS.

Receiving & Delivery

Understands receiving / delivery processes and holds staff accountable to standard work. Collaborates with clinical departments to track packages and communicates any issues to clinical staff as quickly as possible. Works closely with Purchasing to ensure vendors are following PO process and gives appropriate feedback when necessary. Ensures oxygen tanks are properly inventoried, ordered, and delivered to the proper locations.

Central Service / Mail Distribution

Creates an effective process for clinical departments to request items from Central Service and ensures they are delivered accordingly Responds to clinical requests with sense of urgency and follows up with staff to ensure requests are filled.

Project Management

Leads projects related to inventory management process improvements, technology implementation, or any other initiatives relevant to respective area Manages projects in an organized manner using schedules to track and report progress to senior leaders Must be able to present project status, barriers, and accomplishments in clear, effective manner in meetings.

Other Duties as assigned

Must maintain highest levels of customer service while completing miscellaneous tasks to provide for patient care needs Generates employee schedule and continually monitors to ensure adequate staffing is maintained.

Daily assignment of employees to assure effective performance and completes annual employee evaluations. Performs other related duties as assigned. |

Review the physical demands and assign an overall average percentage of time this position performs these activities. These physical demands will not be listed or rated on the annual performance appraisal. Climbing: Ascending or descending stairs, ladders, ramps, etc, using feet and legs and /or hands and arms - 50% Stooping: Bending body downward and forward by bending spine at the waist - 50% Kneeling: Bending legs at knees to come to a rest on knee or knees - 80% Reaching: Extending hand(s) and arm(s) in any direction - 100% Standing: Remaining upright on the feet, particularly for sustained periods of time - 100% Walking: Moving about on foot to accomplish tasks - 100% Pushing 0-10 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 85% Pushing 11-20 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 85% Pushing 21-50 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 85% Pushing 51 lbs or more: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 85% Pulling: Use of upper extremities to exert force in order to drag, haul or tug objects in a sustained motion - 85% Lifting 0-10 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 100% Lifting 11-20 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 100% Lifting 21-50 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 100% Lifting 51 lbs or more: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 100% Carrying 0-10 lbs: Holding and moving/transporting an object about - 80% Carrying 11-20 lbs: Holding and moving/transporting an object about - 80% Carrying 21-50 lbs: Holding and moving/transporting an object about - 80% Carrying 51 lbs or more: Holding and moving/transporting an object about - 80% Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm, as in handling - 85% Feeling: Perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of (using) fingertips - 20% Talking: Expressing or exchanging ideas by means of the spoken word - must convey detailed or spoken instructions to others accurately, loudly or quickly - 100% Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication - 100% Seeing: The process of perceiving objects by use of the eyes to perform an activity - visual acuity requirements include ability to discern position of object(s), shape of object(s), color, depth perception or visual inspection - 100%

Qualifications

Minimum Required: High School Diploma or GED

Preferred Degree: Bachelor's Degree - Business, Supply Chain, Engineering | AHRMM,

Lean, and/or Six Sigma certifications are preferred.

Minimum Required: 1 - 2 Years equivalent experience

Preferred: 3 - 5 Years equivalent experience