Payroll Supervisor - Linder Center Of Hope - Full Time Days

Job Description

Payroll Supervisor

Position Summary:

Responsible for ensuring the accuracy and timeliness for all of the organization's payroll in accordance with policies and procedures. Perform other related duties as assigned.

Responsible for the bi-weekly payroll process including (70%):
  • Act as a subject matter expert and/or resource to others in the area of payroll processing. Assist supervisors and associates in the resolution of payroll issues. Assist, mentor, and/or train associates as needed. May provide direct supervision.
  • Ensure timecards and payroll are signed off timely with established deadlines and meets processing times. Communicate internal deadlines to organizational users.
  • Ensure Timekeeping interfaces into payroll timely and accurately
  • Review payroll for any unusual items prior to confirmation such as hours over a tolerance, overtime levels, PTO hours, no holidays, missed punches, etc. Understand FLSA in the calculation of weighted wage for overtime.
  • Serve as key contact for timekeepers and managers to ensure payroll is signed off timely and within established deadlines to meet processing timelines.
  • Responsible for payroll being submitted timely to HCM/payroll vendor in order meet the cutoffs for processing and ensuring employees are paid on respective pay dates.
  • Work with the General Ledger Department to ensure payroll reports are uploaded to the general ledger timely, that the payroll amounts are reconciled to the bank, including payroll taxes, etc.
  • Generate and analyze payroll reports, including PTO reports as necessary
  • Serve as the primary contact with HCM/payroll vendor for all payroll items.
  • Work the Human Resource Department on implementing changes that impact payroll (annual merit, changes in pay rates, shift differential, etc.)
  • Process any retroactive pay, off-cycle pay, bonuses and other special pays as directed by the CFO or Senior Director Human Resources or assigned designee.
  • Review, analyze and verify payroll earnings records to ensure accurate taxable wages and withholdings for monthly, quarterly, and annual reporting
  • Responsible for creating, auditing, balancing, and issuing Employee W-2's according to IRS guidelines and performing all year-end payroll processes

Process Improvements (10%)
  • Review and analyze current payroll operations, procedures, and policies in order to recommend and implement changes leading to best-practice operations
  • Actively communicate and coordinate with Human Resources, Accounting and Accounts Payable to review cross-departmental impacts and reconcile data sharing
  • Ensure all processes are documented and have a backup trained on key payroll processes.

System Maintenance and Updates (10%)
  • Ensure system is updated for pay policy changes, tax updates, etc. ensuring that all associates are consistently paid accurately and timely.
  • Test all software upgrades or system changes prior to implementation
  • Communicate with internal and external constituents on any system changes that impact payroll approvals or pay timing

Petty Cash (10%)
  • Responsible for the accuracy and completeness of the petty cash maintained centrally
  • Responsible for distributing petty cash to departmental personnel based on approved petty cash requests
  • Regularly counts the petty cash balance and reconciles discrepancies.
  • Work with the Accounts Payable Specialist to request a petty cash

Physical Requirements:

The physical demands of this position are consistent with those performed in a normal office environment, including occasional lifting, carrying, pushing or pulling, and sufficient manual dexterity to operate standard office equipment and ability to use a computer.


Minimum Requirements:
  • Associates degree in accounting, business or related field
  • 6-10 years of payroll processing experience working with HCM/payroll systems
  • Intermediate to advanced skills in Excel


Additional Requirements:
  • Bachelor's degree in accounting or business preferred
  • Certified Payroll Professional (CPP) designation preferred.
  • Experience working in PayCor HCM/payroll system.
  • Demonstrated problem solving skills - including ability to anticipate, assess and determine solution.
  • Strong attention to detail.
  • Excellent communication and interpersonal skills
  • High degree of professionalism and solid ability in delivering high quality customer service and establishing/maintaining effective and collaborative working relationships.
  • Ability to work independently and within a team.
  • Team player with a proactive, positive attitude and a strong sense of self-motivation, accountability, and responsibility.
  • High degree of integrity while working with confidential information discreetly and appropriately.
  • Ability to enthusiastically follow and model the LCOH mission, vision and values.