Physician Program Coordinator, Internal Medicine

Job Description

Coordinate and maintain an efficient office operation and perform responsible administrative duties of a confidential nature in support of office activities.

Responsibilities

• Prepare written and verbal communication, reports, presentations and special projects when needed.
• Maintain and pro-actively manage Program Director's calendars: schedule appointments and coordinate meetings.
• Compile statistics, develop and prepare reports.
• Research and analyze relevant literature and other benchmark information in order to develop proposals and new program ideas.
• Prepare and submit expense reports.
• Direct and coordinate work of designated employees, manage personnel activities to meet departmental objectives related to the provision of patient care within designated areas.
• Participate in the development and implementation of customer/satisfaction initiatives.
• Prepare and verify invoices for payment.
• Make recommendations in regards to budgetary/accounting activities.
• Ensure accurate maintenance of office records, manuals and documents by keeping abreast of new policies and procedures; interpret new directives, policies and regulations and inform appropriate personnel of changes.
• Coordinate all office functions to include but not limited to staffing, training, personnel, supplies, equipment maintenance, repairs and renovations.
• Resolve office problems independently and facilitate solutions; confer with supervisor to resolve more complex situations.
• Recommend personnel actions including but not limited to hiring, performance appraisals, and promotions; make work assignments and review and edit work of designated personnel.
• Perform other duties as assigned.

Qualifications

Education & Skills:

Education: High School Diploma or GED required. Associates Degree preferred.

Experience: Minimum of five years of related medical secretarial/clerical experience preferred.