Pharmacy Technician Operations Coordinator, First Shift, Pharmacy Administration

Job Description

Location: Business Center with travel to other sites
Department: Pharmacy Administration
Hours: Full-Time, 40 Hours / Weekly
Shift: First Shift

UC Health is hiring a Pharmacy Technician Operations Coordinator at the University of Cincinnati's Medical Center.

Under the supervision of the Pharmacy Manager, and according to standard procedure, the Coordinator-Pharmacy Technician Operations is responsible for developing and planning the nonprofessional operations of the department. This can include, but is not limited to, coordinating procurement, workflow, processes and services related to drug, equipment, and supplies. This includes tasks such as purchasing, diversion auditing, technology management, inventory management, distribution, and record keeping for medications in the pharmacy department as well as the associated clinics and departments that require medications; initiating purchase orders for pharmaceuticals, supplies, and service contracts; receiving and distribution of supplies, processing purchase requisitions, authorizing payment for wholesaler invoices, maintaining adequate inventory levels, providing inventory action and communication relative to shortages, recalls, alternative product source and selection. They collaborate within their facility and across the system as necessary for medication ordering, inventory management, medication distribution, auditing, and record keeping, ensuring that all regulatory standards are met and maintained. In addition, they maintain an active technician certification and the competency to be able to assist in times of extreme technician shortage or emergency.

About University of Cincinnati Medical Center

As part of the Clifton Campus of UC Health, Greater Cincinnati's academic health system, University of Cincinnati Medical Center has served Greater Cincinnati and Northern Kentucky for nearly 200 years. Hundreds of thousands of patients receive care from our world-renowned clinicians and care team each year. Our experts utilize the most advanced medical knowledge and technology available, providing a level of specialty and subspecialty medical care that is not available anywhere else in Greater Cincinnati.

Unit Details:
  • Learning environment allows for constant development.
  • Medical, Dental, and Vision Insurance
  • Employee Paid Short- and Long-Term Disability
  • 401K
  • Tuition Reimbursement Opportunities
  • Community Discounts


Responsibilities

Creates and maintains processes for medication, supplies, and equipment procurement to ensure optimal inventory management:
• Coordinates drug procurement operations and proper inventory management practices to ensure critical drug availability at all times
• Oversees medication and pharmaceutical supply purchasing processes including procurement of medications and other pharmaceutical supplies, working with hospital wholesaler, vendors, and freight companies, and other departments within UC Health
• Maintains all purchase records, invoices, receipts and inventory control records as required
• Orchestrates accurate inventory value assessment annually or as directed and in accordance with internal audit processes
• Manages purchasing of medications in accordance with policy for 340B compliance (if applicable to site)
• Coordinates inventory to resolve/manage backorders, shortages or recalls and secures acceptable product alternatives when necessary. Evaluates and adjusts par levels in response to ongoing utilization, shortages, waste and critical needs.
• Manages vaccine purchasing and compliance oversight within scope (VFC program, etc.)
• Manages oversight of emergency supplies (bioterrorism, influenza, chempack, etc.)

Assists departmental leadership with financial management of medication/supplies:
• Coordinates and maintains timely flow of purchasing and receipts with Accounts Payable
• Maintains responsibility for loan/borrow process with other hospitals and ensures timely processing of any charges within accounts payable department processes
• Generates purchasing and inventory reports as requested by departmental leadership
• Monitors inventory on an ongoing basis, making adjustments where needed in order to optimize inventory turns and minimized drug expirations
• Utilizes technology provided to optimize inventory maintenance and location
• Able to demonstrate ability to maintain an accurate inventory value assessment annually and assumes responsibility for providing final numbers to finance in their desired format

Ensures that the department meets or exceeds all regulatory and accreditation standards related to pharmacy purchasing and inventory management:
• Design processes to ensure compliance with UC Health policy and procedures
• Works to ensure the pharmacy department is in compliance with all applicable rules and regulations as set forth by the Ohio Board of Pharmacy, Drug Enforcement Agency, CMS, Joint Commission, URAC, USP rulings, and all other federal, state and local entities to which we are accountable.
• Performs audits of purchasing/receiving processes to ensure compliance with company policy and regulatory requirements
• Assist in development and implementation of policies/procedures or Standard Operating Procedures (SOPs) relating to area of responsibility
• Develop, prepare, and maintain work/activity data and summary reports for compliance

Ensures that the department meets or exceeds all requirements of the Drug Supply Chain Security Act as set forth by the federal government:
• Implements daily processes to ensure all information is captured as medications move in/out of the organization
• Maintains knowledge of DSCSA progress and requirements as set by the federal government
• Implement technologies and processes at site to ensure compliance
• Train pharmacy staff on DSCSA requirements and site level processes
• Maintain collaborative relationships with current vendors and ensure compliance across the drug supply chain to troubleshoot issues when they arise
• Responsible to provide all necessary reporting for FDA request/audit, state regulatory audit, or trading partner investigation.

Contributes to the quality and effective operation of the department:
• Participates in the recruitment, retention, performance enhancement and competency assessment of subordinate staff in collaboration with Pharmacy management team members.
• Establishes productive, collaborative relationships with team members
• Participates in department and hospital continuous quality improvement and medication safety initiatives where appropriate.
• Coordinates, orients, trains, and provides functional guidance to designated Pharmacy Technicians and support staff.
• Participates in the development of tools and standards to establish and improve competency levels of the pharmacy technician, student, and support staff including orientation of new employees, in-service training, and competency assessments.
• Maintains active technician certification and competency to be able to assist in times of extreme technician shortage or emergency.

Coordinate and assist with human resource activities within the area of responsibility:
• Interview and recommend selected applicants for employment
• Assist in personnel orientation, training, and development
• Fosters a team environment by providing continuous feedback during orientation and training of new team members
• Assists with evaluation of personnel and gives continuous feedback for technical team members
• Assists with corrective action counseling or recognition, as appropriate

Qualifications

Education: Minimum Required: High School Diploma or GED. Preferred: Associate's Degree

License and Certification: Required: Pharmacy technician certification (Preferred: PTCB pharmacy technician certification). Required: Certified technician registered with the state of Ohio Board of Pharmacy.

Years of Experience: Minimum Required: 3 - 5 Years equivalent experience in Hospital/Health System Pharmacy or Equivalent. Preferred: 1 - 2 Years equivalent experience in Hospital/Health System Pharmacy or Equivalent In Hospital/Health System Pharmacy Leadership.

Required Skills and Knowledge: Ability to work independently with minimal direct supervision; work cooperatively with health-system and pharmacy staff; handle frequent interruptions and adapt to changes in workload and work schedule; set priorities, make critical decisions, and respond quickly to emergent requests; exercise sound professional judgment; communicate effectively (orally and in writing); and meet the pharmaceutical care needs of the patient populations served by UC Health.

Join our team to BE UC Health. Be Extraordinary. Be Supported. Be Hope. Apply Today!

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, Daniel Drake Center for Post-Acute Care, Bridgeway Pointe Assisted Living, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.