Physician Program Coordinator
- Req. Number: 17427
- Address: 234 Goodman St
- City, State: Cincinnati, OH
- Job Type: Full time
- Posted Date: 1/23/2025
Job Description
Coordinate and maintain an efficient office operation and perform responsible administrative duties of a confidential nature in support of office activities.
Maintain Hospital Medicine schedule in Qgenda.
Maintain various clinical statistics and dashboards.
Provide assistance with faculty and NP recruitment.
Responsibilities
Prepare written and verbal communication, reports, presentations and special projects when needed. Maintain and pro-actively manage Program Director�s calendars: schedule appointments and coordinate meetings. � 10% � Compile statistics, develop and prepare reports. Research and analyze relevant literature and other benchmark information in order to develop proposals and new program ideas. � 10% � Prepare and submit expense reports. � 10% � Direct and coordinate work of designated employees, manage personnel activities to meet departmental objectives related to the provision of patient care within designated areas. � 10% � Participate in the development and implementation of customer/satisfaction initiatives. � 10% � Prepare and verify invoices for payment. -10% � Make recommendations in regards to budgetary/accounting activities. � 10% � Ensure accurate maintenance of office records, manuals and documents by keeping abreast of new policies and procedures; interpret new directives, policies and regulations and inform appropriate personnel of changes. � 10% � Coordinate all office functions to include but not limited to staffing, training, personnel, supplies, equipment maintenance, repairs and renovations. � 5% � Resolve office problems independently and facilitate solutions; confer with supervisor to resolve more complex situations. � 5% � Recommend personnel actions including but not limited to hiring, performance appraisals, and promotions; make work assignments and review and edit work of designated personnel. � 5% � Perform other duties as assigned. � 5% | Review the physical demands and assign an overall average percentage of time this position performs these activities. These physical demands will not be listed or rated on the annual performance appraisal. Climbing:�Ascending or descending stairs, ladders, ramps, etc, using feet and legs and /or hands and arms - 0% Stooping:�Bending body downward and forward by bending spine at the waist - 0% Kneeling:�Bending legs at knees to come to a rest on knee or knees - 0% Reaching:�Extending hand(s) and arm(s) in any direction - 0% Standing: Remaining upright on the feet, particularly for sustained periods of time - 0% Walking:�Moving about on foot to accomplish tasks - 0% Pushing 0-10 lbs:�Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 11-20 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 21-50 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 51 lbs or more: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pulling: Use of upper extremities to exert force in order to drag, haul or tug objects in a sustained motion - 0% Lifting 0-10 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 11-20 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 21-50 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 51 lbs or more: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Carrying 0-10 lbs: Holding and moving/transporting an object about - 0% Carrying 11-20 lbs: Holding and moving/transporting an object about - 0% Carrying 21-50 lbs: Holding and moving/transporting an object about - 0% Carrying 51 lbs or more: Holding and moving/transporting an object about - 0% Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm, as in handling - 0% Feeling: Perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of (using) fingertips - 0% Talking: Expressing or exchanging ideas by means of the spoken word - must convey detailed or spoken instructions to others accurately, loudly or quickly - 0% Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication - 0% Seeing: The process of perceiving objects by use of the eyes to perform an activity - visual acuity requirements include ability to discern position of object(s), shape of object(s), color, depth perception or visual inspection - 0%
Qualifications
High School Diploma or GED required. Associate?s Degree preferred. | N/A | A minimum of five years of related medical secretarial/clerical experience preferred.
Experience with EPIC and Qgenda preferred.
Excellent Excel skills.
Coordinate and maintain an efficient office operation and perform responsible administrative duties of a confidential nature in support of office activities.
Maintain Hospital Medicine schedule in Qgenda.
Maintain various clinical statistics and dashboards.
Provide assistance with faculty and NP recruitment.
Responsibilities
Prepare written and verbal communication, reports, presentations and special projects when needed. Maintain and pro-actively manage Program Director�s calendars: schedule appointments and coordinate meetings. � 10% � Compile statistics, develop and prepare reports. Research and analyze relevant literature and other benchmark information in order to develop proposals and new program ideas. � 10% � Prepare and submit expense reports. � 10% � Direct and coordinate work of designated employees, manage personnel activities to meet departmental objectives related to the provision of patient care within designated areas. � 10% � Participate in the development and implementation of customer/satisfaction initiatives. � 10% � Prepare and verify invoices for payment. -10% � Make recommendations in regards to budgetary/accounting activities. � 10% � Ensure accurate maintenance of office records, manuals and documents by keeping abreast of new policies and procedures; interpret new directives, policies and regulations and inform appropriate personnel of changes. � 10% � Coordinate all office functions to include but not limited to staffing, training, personnel, supplies, equipment maintenance, repairs and renovations. � 5% � Resolve office problems independently and facilitate solutions; confer with supervisor to resolve more complex situations. � 5% � Recommend personnel actions including but not limited to hiring, performance appraisals, and promotions; make work assignments and review and edit work of designated personnel. � 5% � Perform other duties as assigned. � 5% | Review the physical demands and assign an overall average percentage of time this position performs these activities. These physical demands will not be listed or rated on the annual performance appraisal. Climbing:�Ascending or descending stairs, ladders, ramps, etc, using feet and legs and /or hands and arms - 0% Stooping:�Bending body downward and forward by bending spine at the waist - 0% Kneeling:�Bending legs at knees to come to a rest on knee or knees - 0% Reaching:�Extending hand(s) and arm(s) in any direction - 0% Standing: Remaining upright on the feet, particularly for sustained periods of time - 0% Walking:�Moving about on foot to accomplish tasks - 0% Pushing 0-10 lbs:�Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 11-20 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 21-50 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 51 lbs or more: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pulling: Use of upper extremities to exert force in order to drag, haul or tug objects in a sustained motion - 0% Lifting 0-10 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 11-20 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 21-50 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 51 lbs or more: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Carrying 0-10 lbs: Holding and moving/transporting an object about - 0% Carrying 11-20 lbs: Holding and moving/transporting an object about - 0% Carrying 21-50 lbs: Holding and moving/transporting an object about - 0% Carrying 51 lbs or more: Holding and moving/transporting an object about - 0% Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm, as in handling - 0% Feeling: Perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of (using) fingertips - 0% Talking: Expressing or exchanging ideas by means of the spoken word - must convey detailed or spoken instructions to others accurately, loudly or quickly - 0% Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication - 0% Seeing: The process of perceiving objects by use of the eyes to perform an activity - visual acuity requirements include ability to discern position of object(s), shape of object(s), color, depth perception or visual inspection - 0%
Qualifications
High School Diploma or GED required. Associate?s Degree preferred. | N/A | A minimum of five years of related medical secretarial/clerical experience preferred.
Experience with EPIC and Qgenda preferred.
Excellent Excel skills.
