Administrative Assistant, Internal Medicine - Cardiology

Job Description

Location: UC Medical Center
Department: Internal Medicine - Division of Cardiology
Hours: full time, 40 hours/week
Shift: First shift, M-F 7-3:30

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.

The Administrative Assistant will provide support services to the management team in planning and coordinating departmental activities. Identify issues; recommend solutions; and implement decisions in daily operations under supervision of the management team. Utilizes various software applications to identify and record confidential information that impacts patient care. Respond to inquiries of staff and other departments within UC Health. Performs general office duties, maintains files, and assists with special projects.


Administrative Support Services:
  • Provide administrative and clerical support to section chiefs, physicians, and managers.
  • Maintain personnel file system.
  • Maintains calendars, schedules meetings and sends notices to staff involved.
  • Types agendas and minutes; composes and/or drafts various documents and brochures as needed.
  • Maintains and updates department manuals, rosters, list of resources and other information.
  • Orders supplies and purchases within budget; processes invoices, check requests.
  • Assist with copies, faxing and mail distribution.
  • Organizes and maintains files on an on-going basis.
  • Prepares documents and reports requested by Manager, Director, Physicians, and Chiefs.
  • Assists in project management and execution as requested by Manager, Director, Physicians, and Chiefs

Customer Service:
  • Promotes a positive customer service attitude in all interactions.
  • Screens telephone call/walk-ins and serves as liaison for requests for assistance or information from staff, community agencies and others, offering assistance and/or enlisting the help of others.
  • Greets customers, patients, vendors, hospital, physicians and co-workers in an appropriate manner at all times.
  • Identifies staff complaints/concerns, gathers necessary information, and refers caller to appropriate staff person for follow-up.


Education: High school diploma or GED, minimum required. Associate degree, preferred.

License and Certification: None required.

Experience: Three to five years equivalent experience, preferred.

Required Skills and Knowledge:
  • Takes initiative on tasks with minimal supervision; self-starter.
  • Excellent interpersonal communications skills both written and verbal required.
  • Excellent computer skills with Microsoft Software packages, including Word, Excel and database management.
  • Time management skills and ability to handle multiple tasks in a demanding environment are essential.
  • Knowledge of medical terminology preferred.