Executive Secretary, Radiology Administration

Job Description

Executive Secretary, Radiology Administration, First Shift

UC Health is hiring a full-time Executive Secretary for the Radiology Administration department. This is a first shift, hybrid position with University of Cincinnati Physicians Company, LLC.

The Executive Secretary Provide support to departmental SVP/CIO and the Information Systems & Technology management team. Perform secretarial duties as required to support operations of the department.

About University of Cincinnati Physicians Company, LLC

UC Health Ambulatory Services supports the majority of the academic health system's outpatient and non-hospital-based facilities and operations. More than 130 UC Health ambulatory physicians and advanced practice providers have been recognized as the top 1% of clinicians in the nation for their patient experience scores. Ambulatory Services also aims to provide higher quality, more highly coordinated oncology care at the same or lower cost to Medicare using the Oncology Care Model.


Job Responsibilities

The Executive Secretary will provide support to departmental SVP/CIO and the Information Systems & Technology management team. Perform secretarial duties as required to support operations of the department.
  • Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes.
  • Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.
  • Responsible for coordinating needs for all departmental equipment.
  • Responsible for IS&T conference room calendars.
  • Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from IS&T contacts and places orders in a timely manner to maintain stock.
  • Develops, provides and maintains all IS&T Surveys as assigned. Coordinates reporting on survey data with IS&T staff as needed.
  • Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product.
  • Responsible for Travel Authorization process - assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed.
  • Assists in toner replacement for printers and copiers - Places calls for copier repairs.
  • Prepares drafts memos, letters, and departmental communications.
  • Maintains Employee contact information.
  • Maintain and update IS&T Organizational Charts.
  • Work with managers to get completed forms for new hires and terminated associates.
  • Updates IS&T forms- for new hire packets, exit packets, TA packets.
  • Responsible for miscellaneous project support on an as needed basis.
  • Provides weekly status reports to Business Office Manager.


Education and Experience Requirements:

  • High school diploma or GED, Associates Degree preferred.
  • 2-3 years related work experience.
  • Personal computer proficiency and 2 years word processing experience required.
  • Proficiency in MSO software (Excel, Word, PowerPoint) and knowledge of Access.
  • Experience with project processes and planning preferred.
  • Proven track record of problem solving skills with positive outcomes.
  • Excellent communication and customer service skills demonstrated.

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About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, Daniel Drake Center for Post-Acute Care, Bridgeway Pointe Assisted Living, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.