Executive Secretary, Radiology

Job Description

Provide support to departmental SVP/CIO and the Information Systems & Technology management team. Perform secretarial duties as required to support operations of the department.

Responsibilities

SVP/Directors Support - 60% Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting. � Department Support - 20% Responsible for coordinating needs for all departmental equipment. Responsible for IS&T conference room calendars Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from IS&T contacts and places orders in a timely manner to maintain stock. Develops, provides and maintains all IS&T Surveys as assigned. Coordinates reporting on survey data with IS&T staff as needed. Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product. Responsible for Travel Authorization process � assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed Assists in toner replacement for printers and copiers � Places calls for copier repairs Prepares drafts memos, letters, and departmental communications Maintains Employee contact information � ITOO support - 10% Maintain and update IS&T Organizational Charts Work with managers to get completed forms for new hires and terminated associates Updates IS&T forms- for new hire packets, exit packets, TA packets Responsible for miscellaneous project support on an as needed basis Provides weekly status reports to Business Office Manager � Other Duties as Assigned - 10% | Review the physical demands and assign an overall average percentage of time this position performs these activities. These physical demands will not be listed or rated on the annual performance appraisal. Climbing:�Ascending or descending stairs, ladders, ramps, etc, using feet and legs and /or hands and arms - 10% Stooping:�Bending body downward and forward by bending spine at the waist - 15% Kneeling:�Bending legs at knees to come to a rest on knee or knees - 25% Reaching:�Extending hand(s) and arm(s) in any direction - 35% Standing: Remaining upright on the feet, particularly for sustained periods of time - 5% Walking:�Moving about on foot to accomplish tasks - 60% Pushing 0-10 lbs:�Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 20% Pushing 11-20 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 20% Pushing 21-50 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 20% Pushing 51 lbs or more: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 20% Pulling: Use of upper extremities to exert force in order to drag, haul or tug objects in a sustained motion - 10% Lifting 0-10 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 5% Lifting 11-20 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 5% Lifting 21-50 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 5% Lifting 51 lbs or more: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 5% Carrying 0-10 lbs: Holding and moving/transporting an object about - 10% Carrying 11-20 lbs: Holding and moving/transporting an object about - 10% Carrying 21-50 lbs: Holding and moving/transporting an object about - 10% Carrying 51 lbs or more: Holding and moving/transporting an object about - 10% Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm, as in handling - 75% Feeling: Perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of (using) fingertips - 10% Talking: Expressing or exchanging ideas by means of the spoken word - must convey detailed or spoken instructions to others accurately, loudly or quickly - 95% Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication - 100% Seeing: The process of perceiving objects by use of the eyes to perform an activity - visual acuity requirements include ability to discern position of object(s), shape of object(s), color, depth perception or visual inspection - 100%

Qualifications

High school diploma or GED, graduate of accredited surgical technology program, two-year associate degree in Surgical Technology preferred. | N/A | N/A