HR Pre-boarding Specialist

Job Description

HR Preboarding Specialist, Centralized Recruitment Team

UC Health is hiring for a Part Time HR Preboarding Specialist in the Centralized Recruitment Team Department.

The HR Pre-boarding Specialist is responsible for pre-boarding and workforce development efforts focused on assisting candidates through the pre-boarding and credentialing process for all disciplines who will embrace UC Health's mission and values. This role will function as a pre-boarding ambassador, focused on delivering an exceptional customer service to our employees during their pre-boarding phase of employment, as well as initiative-taking and timely communication to UC Health departments actively involved in the pre-boarding process.

In this position you will be assisting talent acquisition recruitment team and be responsible for operational success of UC Health's processes and policies. This individual will coordinate the processing of preboarding functions (background checks to ensure federal and state compliance regulations are met, hire transaction processing, processing of I-9 documentation and collect paperwork (including licensure and certifications) and HR transactions (transfers, start date changes and terminations). The Pre-boarding Specialist will be ensuring all hiring processes, and preboarding credentialing requirements are met in a timely manner to drive the team towards efficiency while working within standard work and improve process and policy.

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, Daniel Drake Center for Post-Acute Care, Bridgeway Pointe Assisted Living, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at

Department Details:

The Centralized Recruitment Team is a small team that prioritizes collaboration, provides opportunities to be cross trained across all of HR, and opportunities for growth and development within the system.


  • This role will act as a brand ambassador, focused on delivering an exceptional talent pipeline while providing proactive and timely communication to UC Health leaders, and serve as subject matter expert in Talent Acquisition and provides career direction to candidates.
  • Ensure Education, Primary Source License/Certification credentialing are complete for internal and external candidates based on job description and meets state and federal regulations and compliance.
  • Schedule candidates for Preboarding and Employee health appointments, and verify all required items are provided, processed, and results confirmed.
  • Complete fingerprints and background check for candidates to ensure federal and state regulations are met including education verification, background results and employment verification/proof.
  • Take and process new hire UC Health Badge pictures of new hire employees, contractors, students, and residents.
  • Process I-9 documentation, E-verify, and verify One Touch Journey tasks are complete with appropriate documentation.
  • Document, report, and upload candidate information to provide accurate tracking of employee information within appropriate tracking systems (ATS, Background company, etc....).
  • Process candidate hires, start date adjustments, offer letter updates. Rescind offers and terminate employment relationship in ATS.
  • Function as main point of contact for candidates in the Pre-Boarding phase of hire by clear communication through various methods (calls, email & texting) to ensure credentialing is completed timely.
  • Function as a liaison and proactively communicate expectations, deadlines and orientation status to the candidate, recruiters, employee health, hiring leaders, training, HRIS, and other related departments.
  • Prepare, update, and provide weekly updates on orientation status to various departments.
  • Provide exceptional and timely customer service to enhance the candidate and hiring leader experience.
  • Maintaining confidentiality with candidates/employees
  • Ability to critically think and timely solve issues.
  • Consistently learning and training others on new and updated tasks.
  • Assisted with projects to continue efficiencies with Assisting with process improvement, workflow, and candidate experience.
  • Maintain knowledge of position job descriptions, location specific pre-boarding requirements.


  • High School Diploma or GED required
  • Associate degree in human resources or related field preferred
  • Prefer PHR, SPHR, or SHRM-CP Certification
  • 1-2 years equivalent experience