Maternal Fetal Medicine - OBGYN Executive Secretary
- Req. Number: 10533
- Address: 231 Albert Sabin Way
- City, State: Cincinnati, OH
- Job Type: Full time
- Posted Date: 11/20/2023
Job Description
The Executive Secretary will provide support faculty members and the executive director. Perform secretarial duties as required to support operations of the department.
Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes • Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.
• Responsible for coordinating needs for all departmental equipment. • Responsible for IS&T conference room calendars • Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from IS&T contacts and places orders in a timely manner to maintain stock. • Develops, provides and maintains all IS&T Surveys as assigned. Coordinates reporting on survey data with IS&T staff as needed. • Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product. • Responsible for Travel Authorization process - assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed • Assists in toner replacement for printers and copiers - Places calls for copier repairs • Prepares drafts memos, letters, and departmental communications • Maintains Employee contact information ITOO support Maintain and update IS&T Organizational Charts • Work with managers to get completed forms for new hires and terminated associates • Updates IS&T forms- for new hire packets, exit packets, TA packets • Responsible for miscellaneous project support on an as needed basis • Provides weekly status reports to Business Office Manager. Other Duties as Assigned
Responsibilities
Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes • Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.
• Responsible for coordinating needs for all departmental equipment. • Responsible for IS&T conference room calendars • Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from IS&T contacts and places orders in a timely manner to maintain stock. • Develops, provides and maintains all IS&T Surveys as assigned. Coordinates reporting on survey data with IS&T staff as needed. • Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product. • Responsible for Travel Authorization process - assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed • Assists in toner replacement for printers and copiers - Places calls for copier repairs • Prepares drafts memos, letters, and departmental communications • Maintains Employee contact information ITOO support Maintain and update IS&T Organizational Charts • Work with managers to get completed forms for new hires and terminated associates • Updates IS&T forms- for new hire packets, exit packets, TA packets • Responsible for miscellaneous project support on an as needed basis • Provides weekly status reports to Business Office Manager. Other Duties as Assigned
Qualifications
Personal computer proficiency and 2 years word processing experience required. • Proficiency in MSO software (Excel, Word, PowerPoint) and knowledge of Access. • Experience with project processes and planning preferred. • Proven track record of problem solving skills with positive outcomes. • Excellent communication and customer service skills demonstrated. Required: Highschool Diploma or GED. Preferred: Associate Degree and/or the in education in a related field.
The Executive Secretary will provide support faculty members and the executive director. Perform secretarial duties as required to support operations of the department.
- Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes.
- Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.
- Responsible for coordinating needs for all departmental equipment.
- Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product.
- Responsible for Travel Authorization process - assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed.
- Assists in toner replacement for printers and copiers - Places calls for copier repairs.
- Prepares drafts memos, letters, and departmental communications.
- Maintains Employee contact information.
- Work with managers to get completed forms for new hires and terminated associates.
- Responsible for miscellaneous project support on an as needed basis.
- Provides weekly status reports to Business Office Manager.
Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes • Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.
• Responsible for coordinating needs for all departmental equipment. • Responsible for IS&T conference room calendars • Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from IS&T contacts and places orders in a timely manner to maintain stock. • Develops, provides and maintains all IS&T Surveys as assigned. Coordinates reporting on survey data with IS&T staff as needed. • Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product. • Responsible for Travel Authorization process - assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed • Assists in toner replacement for printers and copiers - Places calls for copier repairs • Prepares drafts memos, letters, and departmental communications • Maintains Employee contact information ITOO support Maintain and update IS&T Organizational Charts • Work with managers to get completed forms for new hires and terminated associates • Updates IS&T forms- for new hire packets, exit packets, TA packets • Responsible for miscellaneous project support on an as needed basis • Provides weekly status reports to Business Office Manager. Other Duties as Assigned
Responsibilities
Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes • Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.
• Responsible for coordinating needs for all departmental equipment. • Responsible for IS&T conference room calendars • Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from IS&T contacts and places orders in a timely manner to maintain stock. • Develops, provides and maintains all IS&T Surveys as assigned. Coordinates reporting on survey data with IS&T staff as needed. • Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product. • Responsible for Travel Authorization process - assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed • Assists in toner replacement for printers and copiers - Places calls for copier repairs • Prepares drafts memos, letters, and departmental communications • Maintains Employee contact information ITOO support Maintain and update IS&T Organizational Charts • Work with managers to get completed forms for new hires and terminated associates • Updates IS&T forms- for new hire packets, exit packets, TA packets • Responsible for miscellaneous project support on an as needed basis • Provides weekly status reports to Business Office Manager. Other Duties as Assigned
Qualifications
Personal computer proficiency and 2 years word processing experience required. • Proficiency in MSO software (Excel, Word, PowerPoint) and knowledge of Access. • Experience with project processes and planning preferred. • Proven track record of problem solving skills with positive outcomes. • Excellent communication and customer service skills demonstrated. Required: Highschool Diploma or GED. Preferred: Associate Degree and/or the in education in a related field.
