Cancer Registry Supervisor, Cancer Registry, Full Time, 1st shift
- Req. Number: 20943
- City, State: INOHKYRemote - IN, KY, OH
- Job Type: Full time
- Posted Date: 9/29/2025
Job Description
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
The Cancer Registry Supervisor supports the department leadership in overseeing all cancer registry operations, ensuring high-quality data integrity and regulatory compliance. This role directs staff activities, collaborates across departments, and implements procedures for data abstraction, management, and analysis. The Supervisor ensures adherence to accreditation standards from the Commission on Cancer (CoC), OCISS, NCI, and other regulatory bodies, supporting UC Health's oncology programs in maintaining institutional and national accreditation requirements.
Responsibilities
Leadership:
Oversight of cancer registry operations, ensuring data quality, timeliness and completeness for regulatory reporting, and internal data reporting.
Provide cancer registry data support for UCMC CoC accreditation survey preparation, education, and PRQ completion;
Ensures compliance with all data submission deadlines for all regulatory bodies ACS and NAPBC, NQMBC, OCISS, and NAPRC Programs
Coordinate agendas and minutes for CoC quarterly meetings with Cancer Committee
Collaborate with QA Specialist to implement staff training, annual competencies, and updates based on accreditation changes
Maintain ≥95% abstraction timeliness within 6 months of diagnosis
Develop staffing plans, manage scheduling, time-off requests, and payroll variances
Foster a culture of accountability, collaboration, and continuous improvement.
Monitor and support Inter-rater Reliability (IRR) and Quality Assurance processes, guiding staff on action plans and submitting results to leadership
Monitors the concurrent QA process to ensure ongoing productivity, quality, and professional development goals are achieved.
Assists manager with interview process of new employees
Data Abstraction and Reporting:
Retrieve, interpret, and abstract oncology data across all disease sites, including staging and treatment coding, ensuring accuracy and completeness in registry databases.
Performs concurrent and retrospective reviews of patient medical records for appropriateness, protocol compliance, variances and other review activities related to tumor registry abstraction and submission requirements.
Utilizes data manuals of defined outcome measurements, terms, and calculations and monitors for changes in data requirements.
Abstracts patient data into the specialty registry databases, audits data for completeness and accuracy and generates data files for review and submission.
Manages lifetime follow-up data compliance on all patients in the Cancer Registry.
Provide guidance and secondary abstraction support to Tumor Registrar staff; delegate reporting tasks and collaborate with senior CTRs and external vendors.
Generate and interpret cancer statistics, trends, and outcomes for internal stakeholders and external agencies.
Prepare dashboards, reports, and presentations for quality committees, tumor boards, and executive leadership.
Analyze and evaluates data and clinical information to identify performance and quality issues and trends.
Possesses advanced critical thinking, analysis, and problem-solving skills.
Quality and Safety:
Collaborate with oncology leadership to support clinical research, accreditation, and strategic planning.
Perform root-cause analysis and other problem-solving activities to identify effective corrective actions and process improvements
Along with the Manager provides staff assistance for Cancer Conference (Tumor Board) and Breast Conference meetings, including recruitment of cases, distribution of notices via email, and/or virtual meeting operation.
Facilitates understanding of cancer documentation requirements to physicians, clinical teams and leadership, which may include face-to-face communications, phone communications, and educational presentations
In partnership with CTR II and Sr. CTRs, providers, and clinicians, monitors the use of clinical protocols, standards of care, practice guidelines, and policies/procedures related to the Tumor/Cancer Registry.
Interacts with the clinical staff and interdisciplinary teams to obtain and provide registry data and information for the Cancer Center and system Quality, Performance Improvement, and Domain committee objectives and projects.
Informatics, Information Security, and Technology:
Serve as a liaison between the registry and IT departments to optimize registry software and reporting tools.
Leads change management initiatives related to registry modernization, including software upgrades and workflow redesign
Utilize informatics to streamline abstraction processes and enhance data visualization.
Establishes and facilitates data integrity auditing process and Inter-rater reliability with Cancer Quality Assurance Specialist
Education/Coaching/Competency:
Responsible for collaboration with Quality Specialist to establish orientation plan for new employees
Serves as a resource and/or preceptor for new onboarding of staff
Assists ODS/CTRs with scheduling of ongoing professional development education and industry annual conference attendance
Professional Development:
Stays current with knowledge of industry trends to understand key clinical and healthcare registry related issues i.e., workshops, webinars, literature, etc.
Minimum: Complete 20 hours of Continuing Education hours bi-annually as required by the National Cancer Registrars Association (NCRA)
Other duties as assigned
Qualifications
Minimum Required: Associates Degree. Preferred: Bachelor's Level Degree preferred and/or equivalent combination of education and experience in health information management, RHIA preferred. | Oncology Data Specialist (ODS)/Certified Tumor Registrar (CTR) credential minimum required. | Minimum required: 3+ years in tumor registry case abstraction or equivalent experience.
Preferred: 1 year of previous leadership experience in Quality, cancer registry coordination, accreditation process development, implementation and management.
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
The Cancer Registry Supervisor supports the department leadership in overseeing all cancer registry operations, ensuring high-quality data integrity and regulatory compliance. This role directs staff activities, collaborates across departments, and implements procedures for data abstraction, management, and analysis. The Supervisor ensures adherence to accreditation standards from the Commission on Cancer (CoC), OCISS, NCI, and other regulatory bodies, supporting UC Health's oncology programs in maintaining institutional and national accreditation requirements.
Responsibilities
Leadership:
Oversight of cancer registry operations, ensuring data quality, timeliness and completeness for regulatory reporting, and internal data reporting.
Provide cancer registry data support for UCMC CoC accreditation survey preparation, education, and PRQ completion;
Ensures compliance with all data submission deadlines for all regulatory bodies ACS and NAPBC, NQMBC, OCISS, and NAPRC Programs
Coordinate agendas and minutes for CoC quarterly meetings with Cancer Committee
Collaborate with QA Specialist to implement staff training, annual competencies, and updates based on accreditation changes
Maintain ≥95% abstraction timeliness within 6 months of diagnosis
Develop staffing plans, manage scheduling, time-off requests, and payroll variances
Foster a culture of accountability, collaboration, and continuous improvement.
Monitor and support Inter-rater Reliability (IRR) and Quality Assurance processes, guiding staff on action plans and submitting results to leadership
Monitors the concurrent QA process to ensure ongoing productivity, quality, and professional development goals are achieved.
Assists manager with interview process of new employees
Data Abstraction and Reporting:
Retrieve, interpret, and abstract oncology data across all disease sites, including staging and treatment coding, ensuring accuracy and completeness in registry databases.
Performs concurrent and retrospective reviews of patient medical records for appropriateness, protocol compliance, variances and other review activities related to tumor registry abstraction and submission requirements.
Utilizes data manuals of defined outcome measurements, terms, and calculations and monitors for changes in data requirements.
Abstracts patient data into the specialty registry databases, audits data for completeness and accuracy and generates data files for review and submission.
Manages lifetime follow-up data compliance on all patients in the Cancer Registry.
Provide guidance and secondary abstraction support to Tumor Registrar staff; delegate reporting tasks and collaborate with senior CTRs and external vendors.
Generate and interpret cancer statistics, trends, and outcomes for internal stakeholders and external agencies.
Prepare dashboards, reports, and presentations for quality committees, tumor boards, and executive leadership.
Analyze and evaluates data and clinical information to identify performance and quality issues and trends.
Possesses advanced critical thinking, analysis, and problem-solving skills.
Quality and Safety:
Collaborate with oncology leadership to support clinical research, accreditation, and strategic planning.
Perform root-cause analysis and other problem-solving activities to identify effective corrective actions and process improvements
Along with the Manager provides staff assistance for Cancer Conference (Tumor Board) and Breast Conference meetings, including recruitment of cases, distribution of notices via email, and/or virtual meeting operation.
Facilitates understanding of cancer documentation requirements to physicians, clinical teams and leadership, which may include face-to-face communications, phone communications, and educational presentations
In partnership with CTR II and Sr. CTRs, providers, and clinicians, monitors the use of clinical protocols, standards of care, practice guidelines, and policies/procedures related to the Tumor/Cancer Registry.
Interacts with the clinical staff and interdisciplinary teams to obtain and provide registry data and information for the Cancer Center and system Quality, Performance Improvement, and Domain committee objectives and projects.
Informatics, Information Security, and Technology:
Serve as a liaison between the registry and IT departments to optimize registry software and reporting tools.
Leads change management initiatives related to registry modernization, including software upgrades and workflow redesign
Utilize informatics to streamline abstraction processes and enhance data visualization.
Establishes and facilitates data integrity auditing process and Inter-rater reliability with Cancer Quality Assurance Specialist
Education/Coaching/Competency:
Responsible for collaboration with Quality Specialist to establish orientation plan for new employees
Serves as a resource and/or preceptor for new onboarding of staff
Assists ODS/CTRs with scheduling of ongoing professional development education and industry annual conference attendance
Professional Development:
Stays current with knowledge of industry trends to understand key clinical and healthcare registry related issues i.e., workshops, webinars, literature, etc.
Minimum: Complete 20 hours of Continuing Education hours bi-annually as required by the National Cancer Registrars Association (NCRA)
Other duties as assigned
Qualifications
Minimum Required: Associates Degree. Preferred: Bachelor's Level Degree preferred and/or equivalent combination of education and experience in health information management, RHIA preferred. | Oncology Data Specialist (ODS)/Certified Tumor Registrar (CTR) credential minimum required. | Minimum required: 3+ years in tumor registry case abstraction or equivalent experience.
Preferred: 1 year of previous leadership experience in Quality, cancer registry coordination, accreditation process development, implementation and management.
